Viewings are the easy part of the office search process: go to a few different buildings and check out one or two spaces within each. Commercials aside, whichever one feels the most right and ticks the most boxes is likely going to be the frontrunner in your selection. That being said, if you're not sure what to expect or how to get organised for them, here's a guide on how to get the most out of your viewing.
Booking your viewing
We’ve built Upmo to make it really easy for you to book your viewings. Just find the buildings you like by using our intuitive search and click the book viewing button to find a date and time that suits. This will send a request to the provider of the space and they’ll quickly get back to you to confirm. Here are some tips on how to book your viewings:
- Try booking a few days ahead to increase the chances of the Provider being able to accommodate you.
- Identify several buildings in a particular area and then book these back to back. We’d encourage you to try to book at least 3 and preferably around 6 so that you get a good understanding of all the different offerings out there.
- If you can, build a bit of variety into your viewing. Try going a little over/under budget. Mix it up with the design. Go a little further away from your preferred location. Again, this will give you a good sense of what is out in the market.
- When booking your viewings, plan for 20 minutes per building and leave enough travel time between each one.
Preparing for your tour
Going on a viewing doesn’t require much preparation. As long as you have the right people from your organisation and you’ve planned your tour well, there’s really not much else to do. However if you want to be particularly well prepared you could:
- Make sure you have a clear idea of your requirements and perhaps send these to the provider ahead of time.
- Prepare a set of questions to ask. Common questions are set out below.
- Print out any details you have already about the building & space.
- Bring a notepad and pen.
- If your search is for a team, always take more than 1 person and make sure you invite them ahead of time.
What to do and ask on your tour
If you’ve been on a house viewing before, this is relatively similar. You’ll usually be met by one of the provider’s sales team members, who will ask questions about your requirements and then will show you both the specific space that is available along with the common areas of the building. Here are some top tips for getting the most out of the viewing:
- Ask lots of questions, such as:
What’s the sq ft of this space?
What are the busiest times in your centre? How crowded does it get?
Are there usually meeting rooms available for booking?
Do you have any outdoor space?
Do you have bike storage and showers.
What other clients do you have in the building?
Do you have open communal areas for working?
Can I get some free coworking passes with this space?
- Do note however that the provider will send you the commercials after the fact, even if you do discuss them in the room. So don’t worry too much about getting exact details on price etc.
- Take photos to help you remember the different spaces.
- Jot down the number of the spaces/suites that you visit so that you can refer back to them later.
- Make sure you take notes of what you like and don’t like about each, paying particular attention to light, noise levels and anything else you feel might not be clear from looking at pictures or speaking to the provider.
- At the end of the viewing, if you particularly like the space, ask if you can do a trial day. This is relatively common, and if the space isn’t occupied most providers are happy to accommodate that.
- Finally if you’re not familiar with the location, walk around the local area, check out some of the cafes and restaurants and walk the route to the nearest tube or train station.
After your tour
- At the end of the day, do a debrief with the others who came with you.
- Discuss the pros and cons of each space.
- Think about which ones are front runners, which you can eliminate and which you are willing to consider if they drop their prices in the negotiation faze.
- You should then receive offers from the providers, which include details of the costs and any perks that are being thrown in.
- Remember: these offers are fully negotiable and you should try to play them off each other to make sure you get the best deal possible.
Once you’ve done your viewings and received all the offers, it’s time to get negotiations going. However if you feel that you want to have another peek at the place you might be calling your office, then it’s perfectly ok for you to do so. Make sure the right people are involved in any follow up viewings so that everyone's on the same page and equally excited about the space.
And in the off chance that you can't find something that works for you, don't give up! Try going back to our search, changing your requirements and going to see a few more spaces.