Unless you work in property it's unlikely that you will be searching for and moving office all that frequently, so trying to work out how much office space you and your company will need can be challenging. This guide is designed to help you figure all that out.

We're going to walk you through some of the key questions to ask yourself and how can go about answering them:

How many people do you employ/how big is your team?

This is the best place to start. For the most part serviced offices talk about the size of the space in "number of desks" terms. So, if you know how many employees you have or how big your team is, this is a great place to start. But this isn't the full story and just because you employ 30 people doesn't mean you need a 30 person office, so there are other things to consider.  

How many of those people are in the office at the same time?

With working from home being a lot more popular these days, you might find that only a portion of your employees are coming in at any one point in time. It's worth surveying your staff to find out how often they want to be coming in and how they would use the space before deciding your own policy. Should only a portion of your staff be coming in every day you may want to explore the following solutions:

  • Taking a smaller space and booking a big meeting room for when meetings and events call for additional space.
  • Combining taking a smaller space with giving some of your staff access to co-working spaces/lounges in the same building. This allows for spillover on days where everyone comes in while keeping costs down.
  • Taking the same amount of space but focussing much more on collaboration, meetings and events rather than workstations.

What features do you want your space to have?

A lot of people think that serviced offices are for small companies and generally come in the shape of a small room with some desks and chairs. Luckily, this isn't the case. Most serviced office providers can cater for any number of requirements so it's worth thinking about what you want from your space. Here are some basic questions to ask yourself:

  • Do you need your own private meeting room(s)? If you do, what sized meeting room(s) do you need?
  • Do you need your own kitchen and dining area?
  • Do you need your own breakout spaces, phone booths, events space, lounge and reception?
  • Do you need  space for storage?

Most serviced offices have these included in the communal areas of the building, but some companies would rather have their own. Sometimes this is because they aspire to a certain brand ethos but a lot of the time it comes down to utilisation. We'd recommend carrying out an audit of how often you use the above spaces in order to assess whether the shared spaces will suffice or whether you need dedicated space to call your own. If it's the latter, it's worth adding a few extra desks into the size of your requirement for any one of these.

One final tip: go view a few different sized places

It's hard to know exactly what size requirement you need and it's unlikely you'll get it exactly right first time. We'd therefore suggest going to see a few spaces that are smaller or larger than what you feel you need.  

And finally, if you're ever in doubt, it's always worth starting small. Most Providers will happily allow you to trade up for a bigger space (and a bigger monthly fee). They tend to be less keen, when it's going the other way.